- Overview
- Examination Process
- Examination Rules
- Special Policies
- Eligibility
- Notification / Circulars
- Downloads
- Results
- Grievances
- Best Practices
- Examination Reforms
- Contact
- Overview
- planning the examination schedules
- Conducting internal and semester end examinations
- Monitoring the continuous internal assessment adopted by the college
- Timely publication of results and issuing the result certificates
- Handling exam related grievances
- Review and analyse the results and forward reports to the concerned departments.
The conduct of examinations and declaration of results is one of the important activities of the Examination Branch at St.Pious X Degree & PG College for Women. It is of paramount importance that the examinations are conducted with utmost precision, fairness and objectivity to gain public credibility and esteem. In order to achieve this, all rules and procedures relating to the examination are well delineated as to attain the course and program outcomes. Examination Branch established in the year 2023 is headed by the Principal, supported by Controller of Examinations, Additional Controllers of Examinations, ERP Coordinator and Examination Committee for ensuring smooth conduct of Examinations and Evaluation process.
The Responsibilities of the Examination Branch include:
Examination Branch Members:
Sl. No
Name
Category
1 Dr.Sr.B. Velangini Kumari Principal 2 Dr. R.Komala Dean - Academics 3 Mrs.G.Naga Laxmi COE 4 Mrs.K.Kala Bharathi ACOE 5 Mrs.Swathi Sree ACOE 6 Mrs.Sagarika Admn Incharge 7 Mr.B.Narsimha Technical Staff 8 Mrs.G.Keerthana Programmer
| Sl. No | Name | Category |
|---|---|---|
| 1 | Dr.Sr.B. Velangini Kumari | Principal |
| 2 | Dr. R.Komala | Dean - Academics |
| 3 | Mrs.G.Naga Laxmi | COE |
| 4 | Mrs.K.Kala Bharathi | ACOE |
| 5 | Mrs.Swathi Sree | ACOE |
| 6 | Mrs.Sagarika | Admn Incharge |
| 7 | Mr.B.Narsimha | Technical Staff |
| 8 | Mrs.G.Keerthana | Programmer |
- UG & PG Theory and Practical backlog examinations are held in even semesters only.
- No provision for backlog exams in odd semesters.
- Backlogs can be attempted n+2 times only under the same syllabus.
- SGPA is awarded only when all courses are cleared.
- Improvement exams are not allowed when backlog exists.
- A student is guilty of malpractice if she is found attempting to copy, copying or in possession of incriminating material, any papers or writing on any part of the body.
- A committee comprising of the Principal, Controller of Examinations and the concerned Invigilator will investigate cases of malpractice along with the Grievance Committee. The decision of the Committee shall be the final.
- Parents of such students will be informed about the same and counselling is given to such students.
- In case of malpractice during continuous assessments, the student found guilty by the committee will be awarded zero marks in the concerned paper.
- In case Semester End Examinations, if the student is found guilty of committing any malpractice all the papers mentioned in the Hall ticket shall stand cancelled.
- Revaluation of answer scripts is applicable for all theory courses of S.E.E except practical subjects.
- Notification for revaluation will be released by examination branch on the day of results declaration.
- The application for revaluation after the last date will not be entertained.
- Answer scripts are evaluated by two examiners independently.
- If the average marks of two examiners do not differ by more than 10% from the original marks, the original marks will be retained.
- If the average marks of the two examiners differ by more than 10% from the original marks then the original marks will be removed and the average marks of revaluation will be taken into account and awarded to the candidate, and the revised results declared.
Examination Process
Under Graduation (CBCS) - CHOICE BASED CREDIT SYSTEM
UG Examination Process
All the Under Graduate Programs offered are 3 years program spread over 6 Semesters with respect to Teaching and Evaluation. Each Academic year is divided into Two Semesters. The First or Odd Semester is from June – December and the Second or Even Semester is from December to May. The College has adopted the system of valuation based both on Continuous Internal Assessment (C.I.A.) and Semester-End Examination (S.E.E). Each Semester has Three Internal Examinations (C.I.A.) along with one Semester End Examination (S.E.E) as a part of a reliable and sustainable evaluation process.
UG Examination Structure
The Examinations have Three Internal Examinations (C.I.A.) along with one Semester End Examination (S.E.E) in the ratio of 30:70.
| CATEGORY | MARKS % |
|---|---|
| Continuous Internal Assessment | 30 |
| Semester End Examination | 70 |
| Total | 100 |
COMPONENTS OF C.I.A (THEORY)
| Component | Weightage |
|---|---|
| IE-I | 10 Marks |
| IE-II | 10 Marks |
| IE-III (Group work/Attendance) | 6 + 4 = 10 Marks |
The S.E.E. will be in the form of a comprehensive written examination for each course at the end of the Semester and most of the subjects have Practical Examination also. Semester End Examinations are conducted for Odd Semesters, SEMESTER I, III & V (REGULAR) in the month of Nov/Dec and for Even Semesters (SEMESTER II, IV & VI), in the month of April/May. The External Examiners will be appointed by the Controller of Examinations from panel of Examiners recommended by the Board of Studies of each department. The functions of the External Examiners are to set the question papers, prepare the scheme of valuation, value the answer scripts and prepare the marks lists. Notification for these examinations will be released 45 days prior to the date of examinations.
Post Graduation (CBCS)
Examination Process
All the Post Graduate Programs offered are 2 years program spread over 4 Semesters with respect to Teaching and Evaluation. Each Academic year is divided into Two Semesters. The College has adopted the system of valuation based both on Continuous Internal Assessment (C.I.A.) and Semester-End Examination (S.E.E). Marks in each course is a part of a reliable and sustainable evaluation process.
EXAMINATION STRUCTURE FOR SEM I & II ( w.e.f. 2025 -2026)
Each Semester has Three Internal Examinations (C.I.A.) and subject wise assessments along with one Semester End Examination (S.E.E) in the ratio of 40:60.
| Assessment | Components | Marks |
|---|---|---|
| 1st Internal Assessment (15 Marks) | 10 MCQs - ½ Mark each | 5 Marks |
| 10 Fill in the Blanks - ½ Mark each | 5 Marks | |
| 5 Short Answer Questions – 1 Mark each | 5 Marks | |
| 2nd Internal Assessment (10 Marks) | Report Writing / Assignment / Paraphrasing / Book Review / Article Review / Reflective Journal / Seminar Presentations | 5 Marks |
| Attendance | 5 Marks | |
| 3rd Internal Assessment (15 Marks) | 10 MCQs - ½ Mark each | 5 Marks |
| 10 Fill in the Blanks - ½ Mark each | 5 Marks | |
| 5 Short Answer Questions – 1 Mark each | 5 Marks |
PG Examination Structure for Semester III & IV
Each Semester has Four Internal Examinations (C.I.A.) and subject wise assessments along with one Semester End Examination (S.E.E) in the ratio of 50:50. Marks in each course is a part of a reliable and sustainable evaluation process.
| Category | Marks % |
|---|---|
| Continuous Internal Assessment | 50 |
| Semester End Examination | 50 |
| Total | 100 |
Components of C.I.A (4 Internals)
| Component | Weightage |
|---|---|
| I Internal (MCQs(5m) + FIB(5m)) | 10 |
| II Internal (One Mark Questions) | 10 |
| III Internal (Journal Review Summary(5m) + Presentation(5m)) | 10 |
| IV Internal (Assignment(5m)+ Presentation(5m)) | 10 |
| Attendance | 10 |
| Total C.I.A | 50 |
Semester-End Examinations (SEE)
The S.E.E. will be in the form of a comprehensive written examination for each course at the end of the Semester and most of the subjects have Practical Examination also. Semester End Examinations are conducted for Odd Semesters, SEMESTER I & III (Reg) in the month of Feb/March and for Even Semesters, SEMESTER II & IV (Reg & BL), in the month of Aug/Sep. The External Examiners will be appointed by the Controller of Examinations from panel of Examiners recommended by the Board of Studies of each department. The functions of the External Examiners are to set the question papers, prepare the scheme of valuation, value the answer scripts and prepare the marks lists. Notification for these examinations will be released 45 days prior to the date of examinations.
Semester Backlog Examinations
Malpractice
Revaluation
- Examination Fees: Students must pay prescribed fees online within the notified period.
- Examiners: External Examiners will be appointed by the Controller of Examinations.
- Revaluation: Students can apply for recounting/revaluation within ten working days.
- Backlog Exams: Conducted only during even semesters.
- Make-up Exams: Instant exams are available for eligible students.
- Results: Published after approval from Osmania University.
- Photocopy: Applications accepted within given dates.
- Challenge Valuation: Available only after photocopy application.
- Promotion Policy: Students must earn at least 50% credits yearly.
- Course Completion: UG in 3+2 years, PG in 2+2 years.
Examination Rules
- Students with benchmark disability should submit the application form along with requisite attachments in support of disability.
- Visually Challenged students should request for arranging for the scribe by filling the form available on the website.
- Extra time of 15 minutes for every 1-hour exam will be given.
- Students with disabilities (Hearing Impairment /Speech Impairment) are exempted from second language examination.
- Pass percentage for the above students is reduced to 30% of maximum marks.
- Examination fee is waived for the above students.
- NCC, NSS & Sports students representing college in National Level events should compulsory to write atleast one of the CIA.
- NCC students who participates in RD Parade & international sport students are exempted from CIA, if in case it is clashing with exam dates. Proportionate marks for CIA examination will be awarded.
- Registration for Semester End Examination is compulsory for NCC, NSS & Sports students.
- RD Parade & International sports student representing college can write Semester End Examination at a later date, which will be considered as regular Examination (ONLY ONCE).
- Students missing this rescheduled Examination will have to apply for Supplementary.
Special Policies
Guidelines for Benchmark Disability
Guidelines for conducting written examination for Students with Benchmark Disability (RPWD Act 2016) as per the G.O. No.3402/2015-DD-III dated 29.8.2018 of Ministry of Social Justice & Empowerment, Department of Empowerment of Persons with Disabilities.
Guidelines for NCC Sports & NSS Students
Notification/Circulars
Guidelines for Benchmark Disability
Internal Examination Circulars, S.E.E. Examination Notification, Timetables both Internal & Final, Results and any other exam related Circulars.
Contact
Controller of Examinations - 9948254680
General Enquiry – 8099591323 / 9963539290 / 8519848083
Students may approach the Exam Branch for any clarifications/suggestions on any working day after 3.00 p.m.
- Orientations to the new Faculty and Students.
- Interface and configuration to handle the pass percentage criteria for students with disabilities implemented as per the university norms.
- Final Practical Examinations were conducted after the Semester End Theory Examinations
- Developed an interface to track the slow learners who have not performed well in Internal Assessments
- Upgrading infrastructure in Examination Branch.
- Generate respective reports to submit to various Departments for easy record maintenance.
- Finalizing Results for OU approval within 20 days from the Last date of Semester End Examination.
- Conducting Examination Audit with an External Expert.
Examination Reforms
Examination Branch continuously monitors the evaluation processes and strives to improve on it regularly. The feedback mechanism and external exam audits ensures the same.
Reforms during the period 2024-2025
- At the first level of the course teacher concerned.
- At the second level of the Head of the Department,
- At the third level of the Deans, Controller of Examinations and Principal
Grievances
The Exam Grievance Committee is headed by Principal. The Controller for Examination is the coordinator and conducts meeting in consultation with Grievance Commiittee. The Grievance Committee discuss and resolve issue as speedily as possible.
Provisions for Examination related grievance is available at three levels
The below form may be used by the students in case of any examination related Grievances.
Note: Link for Grievance Form - Click Here
- Conducting of Examinations with utmost precision, fairness and objectivity
- Scheduling the Examination Timetables as per the Almanac.
- Online services for payment of fee, issue of hall tickets, results and photocopy of answer scripts facility.
- Separate examination norms for Differently abled students, NCC, NSS and Sports students.
- Orientation to newly admitted students and to newly recruited faculty about examination processes .
- Collaboration with ITC Limited for recycling of used papers.
- Implementing External Examination Audit.
Best Practices
- Level 1: A student need to secure minimum 40% marks in the Semester End Examination and
- Level 2 : 40% of marks in the Aggregate of Continuous Internal assessment and Semester End Examination and
- Level 3 : 50% marks for all Lab Practical Courses
- A student is entitled to acquire credits in a subject only on passing the course.
- SGPA is computed only if the candidate passes in all the theory/ practical papers with a minimum of ‘E’ Grade
- If a candidate secures ‘F’ Grade in a theory/practical paper, she is considered to have failed in that paper.
Results
SGPA & CGPA
As part of Choice-based Credit System (CBCS), Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) has been implemented from the academic year 2023- 24. As per the Osmania University grading system, the grade letter is a measure of a student's performance in a particular course (Paper). It is the conversion of the actual grades a student received for a course or paper. A Grade letter of O, A, B, C, D, E, or F represents it. Each Grade Letter has a range of grades. If a student misses an exam, the grade letter Ab is substituted in the memo for the grade letter. According to the grading system grades are given in a course or paper, and Grade Point gives each grade letter a certain amount of weight.
AWARD OF GRADES UNDER CHOICE BASED CREDIT SYSTEM (CBCS)
| Grade | % Marks Range | Grade Point |
|---|---|---|
| O | 85 - 100 | 10 |
| A | 70 to <85 | 9 |
| B | 60 to <70 | 8 |
| C | 55 to <60 | 7 |
| D | 50 to <55 | 6 |
| E | 40 to <50 | 5 |
| F | <40 | 4 |
CALCULATION OF SGPA & CGPA
| 1 | Credit Points = No. of Credits Secured × Grade Points obtained in a given paper |
| 2 | SGPA = Sum of Credit Points obtained in a semester ÷ Total number of credits in that semester |
| 3 | CGPA = Sum of Credit Points obtained in all semesters ÷ Total number of credits |
Pass Criteria (all first three conditions satisfied)
Calculation of Percentage
Percentage of Marks = ( CGPA + Conversion Factor) X 10
- Almanac (UG & PG)
- Examination Registration Form
- Form for changes in Student Profile
- Application for Scribe
- Application for Duplicate Memo
- Application for obtaining Certificates
- Grievance Redressal Form
- Request for Transcript
- Photocopy Form of Answer Script
- Student Feedback Form
- Faculty Feedback Form
- Examiner Feedback Form
Downloads
- Attendance is marked every day in LMS by the concerned faculty. A student is eligible to write the Semester End Examinations only if she has 75% attendance.
- Those having 50% – 74% attendance will be allowed to write the Semester End Examinations on payment of a prescribed condonation fee.
- Students having less than 50% attendance will not be allowed to write the semester end examination except with special permission obtained from the Principal.
- Attendance status can be checked on the student app. Message alerts regarding attendance percentage are sent to registered parent mobile numbers.
- 40% marks in the Semester End Examination and
- 40% of marks in the Aggregate of Continuous Internal assessment and Semester End Examination and
- 50% marks for all Lab Practical Courses.